Land Administration Support:
Process land applications to support fair allocation and sustainable land development within the Council’s jurisdiction.

 Prosecution Services:
Prosecute offences under the Local Government Act and related legislation to enforce compliance with Council by-laws and statutory obligations.

  Deeds Register Maintenance:
Maintain an accurate and up-to-date Deeds Register to support transparency and accountability in property ownership.

 Licensing:
Issue various business licences as provided for under the law, to regulate economic activity and ensure legal compliance.

 Contract Management:
Draft, review, and execute contracts to support effective contract management and minimize legal risk to the Council.

 Legal Drafting Coordination:
Coordinate the drafting and vetting of contracts and agreements prior to submission to the Attorney General, ensuring legal sufficiency and clarity

 Revenue Legal Support:
Provide legal support on matters concerning levies, tariffs, tolls, and licences to ensure alignment with applicable laws and policies.

  Tax Law Advisory:
Offer legal opinions on tax-related matters to support the Attorney General’s decisions and enhance fiscal policy compliance.

 Procurement and Supplies Unit

The Procurement and Supplies Unit is responsible for managing the acquisition of works, goods, and services to support the Council’s operations. The Unit ensures that all procurement activities are conducted transparently, efficiently, and in accordance with relevant laws and regulations, while achieving value for money.

The Procurement and Supplies Unit shall be headed by a Chief Procurement and Supplies Officer and assisted by one   Senior Procurement and Supplies Officer.

Key Functions

The Unit shall perform the following specific functions:

  Procurement Planning:
Prepare and implement the Council’s annual Procurement Plan to guide the timely and cost-effective acquisition of goods, services, and works.

  Procurement Execution:
Undertake procurement of goods, services, and works in line with approved plans and budget allocations to ensure uninterrupted Council operations.

  Contract Documentation:
Prepare solicitation documents (e.g., Requests for Quotations, Invitations to Tender) and draft contract agreements to support fair and competitive procurement processes.

  Contract Management:
Monitor and manage procurement contracts to ensure compliance with terms and conditions, timely delivery, and quality assurance.

  Procurement Advisory Services:
Provide expert advice to the Council on procurement laws, best practices, and contract-related matters to promote compliance and informed decision-making.

  Reporting:
Prepare and submit procurement activity reports to ensure accountability, transparency, and audit readiness.

  Committee Support:
Serve as the Secretariat to the Procurement Committee, ensuring proper documentation of meetings, decisions, and approvals.

 Internal Audit Unit

The Internal Audit Unit is responsible for providing independent, objective assurance and consulting services designed to add value and improve the Council’s operations. It supports the Council in achieving its objectives by systematically evaluating and improving the effectiveness of risk management, internal control, and governance processes.

The Internal Audit Unit shall be headed by a Chief Internal Auditor and assisted by one (1) Senior Internal Auditor.

Key Functions

The Internal Audit Unit shall perform the following specific functions:

  Audit Assignments:
Conduct financial, operational, and compliance audits to assess the effectiveness of internal controls, risk management, and governance systems.

  Risk Management Review:
Evaluate and monitor the Council’s risk management processes to determine their adequacy and effectiveness in safeguarding resources.

  Secretariat Support:
Provide Secretariat services to the Audit Committee, including preparing agendas, recording minutes, and following up on action points.

  Audit Recommendations Monitoring:
Track the implementation of both internal and external audit recommendations and report on progress to facilitate evidence-based decision-making.

  Audit Information Management:
Maintain an internal audit database and documentation system for secure, efficient retrieval and reference of audit reports and working papers.

  Reporting:
Prepare and consolidate monthly, quarterly, and annual internal audit reports for submission to management and oversight bodies to support transparency and accountability.

  Advisory Services:
Offer advisory support to management and departments on risk management, controls, and compliance to promote efficient operations and ethical practices.

  Verification Exercises:
Carry out periodic verification of stores, assets, and inventories to ensure accuracy, accountability, and proper asset management.