FINANCE DEPARTMENT

The Department of Finance is responsible for the effective and transparent management of the Council’s financial resources. It also oversees commercial and business development services, ensuring prudent financial practices, enhancing revenue generation, and supporting the implementation of Council programmes.

The Department of Finance plays a vital role in ensuring fiscal discipline, revenue generation, and the financial sustainability of Council operations. Through sound financial practices and innovative business development, it supports the broader objectives of local governance and service delivery.

Key Responsibilities

  • Oversee budgeting, accounting, and financial reporting;
  • Ensure compliance with financial laws and regulations;
  • Implement robust internal financial controls;
  • Manage revenue collection and expenditure tracking;
  • Maintain and safeguard Council assets;
  • Administer payroll and oversee stores management;
  • Facilitate audits and risk management;
  • Drive commercial and business development initiatives.

Structure

The Department is headed by a Director – Finance and comprises two main sections:

  1. Finance Section
  2. Commercial and Business Development Section
  1. Finance Section

To ensure the sound management of financial resources and provide accurate, timely financial reporting to support decision-making and accountability.

 

Specific Functions

  • Prepare and submit financial reports in line with financial regulations;
  • Develop and enforce internal controls to safeguard financial and material resources;
  • Collect and account for all Council revenues (levies, tolls, tariffs, licenses, etc.);
  • Maintain expenditure and commitment records to monitor financial performance;
  • Account for public assets and ensure proper recordkeeping;
  • Prepare and submit annual financial statements and support external audits;
  • Manage payroll processing and related administrative functions;
  • Manage stores functions and inventory systems;
  • Identify, assess, and manage financial risks.

. Stores Unit

To ensure efficient receipt, storage, distribution, and accountability of Council goods and materials.

Specific Functions

  • Implement inventory management systems and internal controls;
  • Receive and distribute goods to various departments;
  • Maintain accurate records of stock levels and movement;
  • Conduct regular stock audits to ensure accountability;
  • Maintain optimum stock levels and prevent resource wastage.

 

  1. Commercial and Business Development Section

To lead the development, management, and promotion of commercial services and income-generating ventures under the Council’s jurisdiction.

Specific Functions

  • Identify and develop new business opportunities for Council revenue diversification;
  • Conduct market research and feasibility studies;
  • Promote innovation and research to support commercial viability;
  • Manage Council-operated businesses such as hospitality services and other ventures;
  • Facilitate partnerships and attract investment for business growth;
  • Develop and implement business development strategies aligned with local economic priorities.

©2022. SMART Zambia Institute. All Rights Reserved.